About this episode

Tom Kelly shares an AI workflow that significantly reduces administrative workload for nonprofits.

What if you could eliminate hours of administrative work every week with a single AI workflow? For many nonprofits, the biggest challenge isn't a lack of passion or commitment. It's the endless repetition. Meeting notes. Donor follow-ups. Board updates. Task lists. CRM entries. The same information gets rewritten and repurposed over and over again. In this episode of The Million Dollar Nonprofit, Tom Kelly shares the simple AI workflow that helped his team replace nearly half of their administrative workload in just minutes. The breakthrough came when a set of meeting notes was dropped into ChatGPT and transformed into multiple deliverables at once: a donor follow-up email, board summary, social media post, task list, and CRM update. What normally took hours was completed in under five minutes. Tom breaks down the process using a simple framework: Capture. Generate. Deploy. Capture: Collect information immediately after donor calls, meetings, events, volunteer conversations, or team discussions. Whether through voice notes, meeting notes, or quick summaries, the goal is to centralize information quickly before details are lost. Generate: Use AI to transform one set of notes into…

People in this episode

Host: Tom Kelly

Topics covered

• AI workflow
• administrative work
• nonprofit efficiency
• task automation
• meeting notes

Keywords

• AI
• administration
• nonprofit
• workflow
• automation
• ChatGPT
• efficiency

Mentioned in this episode

Products: ChatGPT

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