The 3-Step System to Fill Your PT Schedule and Confidently Hire Your Next Provider

About this episode

Dr. Robbie Woelkers shares a proven system for PT clinic owners to fill their schedules and confidently hire new providers.

Stop guessing when to hire your next provider, join 400+ PT clinic owners learning how to become Fully Booked & Oversubscribed at our FREE live workshop → https://workshop.therehabceos.com/fbw-join Most PT clinic owners feel it. The schedule fills up… then falls apart. Fills up… then falls apart. It feels like feast or famine, and it makes you afraid to pull the trigger on hiring because you don't trust that the patients will actually stay. In this video, Dr. Robbie Woelkers breaks down a real case study from a 3-provider PT clinic in Minnesota that was stuck in exactly that cycle. Using Rehab CEOs' proven 6-Systems Framework, Robbie walks through the exact math behind their scheduling problem, identifies the real constraint (hint: it's not staffing), and maps out the specific marketing strategies they used to get fully booked, oversubscribed, and confident enough to hire their next provider. Robbie built 3 PT clinics from 1 and scaled to $1.7M in revenue in just 18 months before selling, and now he and his partner Joey help over 400 PT clinic owners across the country do the same. This isn't theory. This is the actual math and the actual playbook. In this video you'll learn…

People in this episode

Host: Joey Allbritton

Guest: Dr. Robbie Woelkers

Topics covered

• PT clinic management
• hiring strategies
• patient scheduling
• marketing strategies
• business growth

Keywords

• PT clinic
• scheduling
• hiring
• marketing
• patient acquisition
• business growth
• Rehab CEOs

Mentioned in this episode

Organizations: Rehab CEOs

Places: Minnesota

More episodes of The Levels

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• The Two Biggest PT Hiring Windows of the Year And How to Use Them · June 5, 2026 · 25 min
• How a Full PT Schedule Is Actually Costing You Reviews, Referrals, and Future Patients · May 25, 2026 · 11 min
• Why Your PT Clinic Feels Full But Your Schedule Is Only 76% · May 18, 2026 · 23 min
• The Front Office Fix That Took This 2-Location PT Clinic From 16% to 42% Conversion · May 11, 2026 · 22 min
• How to Have Hard Conversations Without Losing Your Team · April 28, 2026 · 24 min