Turn Payments Data into Profit. Margins Don’t Lie, with Aaron Prosser

Turn Payments Data into Profit. Margins Don’t Lie, with Aaron Prosser

From Bean There, Done That! by The Coffee Commune

February 22, 2026 · 34 min · Episode 43

About this episode

Phil Di Bella and Aaron Prosser discuss the importance of linking payments and POS data to improve café margins and operational efficiency.

In this episode of Bean There Done That, Phil Di Bella sits down with Aaron Prosser (Beyond Payments) to unpack why “gut feel” isn’t enough anymore — especially with café margins hovering around the 3–4% mark. They explore how linking payments + POS data can sharpen staffing, improve cash flow, optimise menus, and build loyalty that actually sticks. “Complacency is not a strategy. Complacency is your strategy for death.” — Phil Di Bella “Increasing your margin by one to two per cent… that’s huge. It’s like an owner’s salary.” — Aaron Prosser “If you don’t take action, nothing happens. If you don’t change, nothing changes.” — Phil Di Bella Key topics & themes Data → analysis → strategy → execution as the survival loop for modern hospitality Why linking payments data with item-level POS data is where the “magic” happens Customer profiles and tokenisation: knowing repeat visits and spend without re-asking every time Menu engineering + inventory insights to protect margin and reduce waste Labour as the biggest lever: rostering against real-time sales (and avoiding compliance traps) Cash flow pressures (including Payday Super from 1 July 2026) and why settlement speed matters The…

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