Photography & Videography Workflows

Join the Imagen Community on Facebook to continue the discussions between episodes.Ready to rethink what makes a wedding photo unforgettable? This episode mixes artistry, honesty, and practical wisdom, as Scott hosts the instantly memorable Koko King - a wedding photographer with a penchant for both the standard and the weird.Koko King is found where fine art and romance collide. From tattoo artist to in-demand wedding photographer, Koko discusses how she fills the gap in wedding photography by blending classic shots with creativity and whimsy. She opens up about building a brand on Instagram, pricing with confidence, outsourcing for growth, and why transparency with clients is non-negotiable.Koko King spills her secrets on Instagram growth, balancing standard and creative shots, and shares how outsourcing changed her workflow. Plus, her take on setting prices and not letting Instagram fool clients about what a full wedding album looks like."You have no idea what will get you a client and what won't... So I'm a huge advocate on posting a lot. You have no idea the opportunities that can come." - Koko KingResourcesKoko's InstagramQuickBooksWhy You Should Listen:Discover how to blend creativity and market needs in your photographyGet honest tips for building, and maintaining, an Instagram-based photography businessLearn actionable strategies for outsourcing, pricing, and financial managementHear first-hand solutions for managing travel and bookings as a destination photographerBe inspired by Koko’s refreshing candor about the real-life struggles and wins in photographyIf you’re a photographer looking for practical business tips, creative inspiration, and a few laughs, this episode is a must-listen. Stop scrolling and get ready to snap up some wisdom!(00:00) - 64 (02:18) - The Journey into Wedding Photography (03:09) - Balancing Standard and Whimsical Photos (08:55) - Instagram as a Key Business Tool (17:08) - Outsourcing and Workflow Optimization (18:18) - Navigating Taxes and Business Management (22:48) - Reflections on Education and Learning (24:59) - Outsourcing and Hiring Professionals (25:37) - Tax Time Tips from an Accountant (26:15) - Travel Booking Challenges (29:32) - The Benefits of Using a Travel Agent (33:56) - Pricing Yourself in the Photography Business (37:55) - Building a Strong Photography Brand (43:10) - Connecting with Koko and Final Thoughts

Join the Imagen Community on Facebook to continue the discussions between episodes.Ever wondered how a destination wedding photographer does it all, jet-setting, shooting, and still finding time for naps and puppy cuddles? This episode of Workflows spills the (greasy) bacon on backup strategies, keeping your sanity (and creativity), and the real-life challenges of working in photography across borders, cultures, and time zones.Meet Ana Pastoria, a destination wedding photographer who captures the true essence of love through her lens. Ana loves music, but not just as just something you hear—it’s an experience. It’s the melody that stays with you after the song is over, the harmony you feel when someone you love holds you close after a long day, and the rhythm you see in moments that define a relationship. With a heart full of love for weddings, Ana has married the same person six times and plans to keep marrying him forever. She brings that same depth of love and devotion to her work, ensuring every couple’s special day is captured in a way that’s as unique as their love story.In this episode, Scott sits down with Ana Pastoria, partnership manager at Imagen, globe-trotting wedding photographer, and self-professed Waffle House ambassador. Ana opens up about how Imagen helped her reclaim her life, why bulletproof backup workflows are her love language, and the honest, sometimes difficult conversations she has with her clients to guarantee transparency and comfort. Expect candid stories from near-catastrophic backup failures to standing by your values even when it costs you a client."My workflow is exactly how I want it after sixteen years. Consistency and clear communication with my clients—that’s priceless." - Ana PastoriaResourcesBackup Workflow ArticleBackblaze 1.2TB usage post (you must be in the Imagen Community to view it)DaisyDiskBackblazeMissinglettrWhy You Should Listen:Get first-hand workflow strategies from an international wedding photographer.Discover real-life backup systems that protect your photography business (and your sanity).Find out how to stay true to your values while still delivering for your clients.Hear the honest truth about what it takes to manage destination wedding shoots—travel woes, cultural differences, and all.Don’t miss this episode—press play to get inspired, organized, and maybe hungry for waffles. Subscribe to Workflows for more stories and actionable photography tips from photographers who get it done.(00:00) - 62 (00:14) - ‌ (00:58) - Ana's Journey with Imagen (02:43) - Waffle House Adventures (04:22) - Destination Wedding Photography Workflow (05:03) - The Importance of Backups (10:15) - Client Communication and Workflow Consistency (16:05) - Challenges of Destination Weddings (20:27) - Workflow Improvements and Social Media Aspirations (21:41) - Struggles with Consistent Posting (22:16) - Workflow After Client Delivery (22:40) - Challenges with Social Media and Automation (25:59) - Advice for New Photographers from Minority Groups (26:57) - Dealing with Discrimination in the Industry (27:33) - Importance of Transparency and Values (37:43) - Impact of Mental State on Work Quality (41:09) - Final Thoughts and Where to Find Me

Join the Imagen Community on Facebook to continue the discussions between episodes.Unlock the secrets to enhancing your photography business with top tips from Erica and Jon Hayes! Whether you’re trying to streamline your pre-production or fine-tune your pricing model, this episode of Workflows offers invaluable insights.Erica + Jon are a husband and wife brand photography team that partner with brands to tell their unique Brand Image Story and create compelling imagery for marketing using their Plan • Style • Create™ method. Their work has been featured on billboards, utilized on storefront signs and published in magazine spreads across the country. Their success building a multi-6 figure brand photography company has inspired them towards helping educate others to achieve similar success in the brand photography space.Join Scott Wyden Kivowitz as he chats with Erica and Jon Hayes, the dynamic duo transforming brand photography with their unique approaches to planning, execution, and pricing. Discover how they balance creativity and business acumen to deliver exceptional value to their clients."I think what we need to do is just get a fresh start and so it's like it, we can really just read each other, in that way, which I think is beneficial and should be the case with any second shooter you go on, is just to be able to communicate." - Erica HayesResourcesErica and Jon’s ResourcesV-FlatsWhy You Should Listen:Learn innovative strategies to improve your brand photography planning and execution.Discover how flexible pricing can tailor to diverse client needs.Understand the balance between creativity and business in a successful partnership.Hear real-world examples of optimizing photography for client success.Gain insights into managing content creation and staying connected with your audience.Ready to elevate your brand photography game? Tune in to this episode to gain insider knowledge from industry experts Erica and Jon Hayes, and discover how you can make meaningful changes to your workflow.(00:00) - 60 (01:28) - Pre-Production and Planning Process (01:52) - Client's Ideal Client and Brand Message (02:54) - Challenges and Learning from Failures (05:51) - Understanding Client Needs and Feedback (11:49) - Dynamic Work Split Between Erica and Jon (16:58) - Pricing Model and Custom Quotes (21:34) - Understanding Value Add Services (22:28) - The Importance of Image Licensing (23:41) - Managing Additional Expenses (24:08) - Building a Pricing System (24:49) - Set Building and Location Sourcing (28:22) - Content Creation Challenges (34:16) - Future Goals and Podcast Plans (36:58) - Outsourcing and Team Building (39:15) - Conclusion and Resources

Join the Imagen Community on Facebook to continue the discussions between episodes.Scott Wyden Kivowitz sits down with Mary Vance, a passionate photographer specializing in high school senior portraits, renowned for her comprehensive approach to inclusivity and storytelling.Mary Vance is a lifestyle photographer and videographer who specializes in high school senior portraiture. Over the past decade, Mary Vance has earned a reputation for creating connections in single-subject images as well as crafting inclusive experiences for her senior clients, specifically for those who are neurodiverse or identify as a part of the LGBTQIA+ community. Mary merges her past life as a professional dancer with her ease of interaction with teenagers to create natural posing workflows to flatter all bodies. She also speaks Gen Z slang fluently. Mary has shared her approach to senior photography thru speaking engagements with WPPI, Imaging USA, Squarespace, the RangeFinder Lounge, The North City Studio, on podcasts, as a guest in masterminds, and at retreats. Her work and words have been seen in RangeFinder.com and Professional Photographer magazine. Mary Vance has been educating in one form or another for over 20 years.Mary Vance opens up about her journey in high school senior photography, her seamless client booking process through Squarespace, and how she incorporates video alongside her photography work. By using Imagen to streamline her editing workflow, Mary highlights the benefits of integrating AI tools to save precious time during pivotal moments in life."I realized a long time ago, the more time that I can spend behind a camera, the more money that I'll make as opposed to behind a computer." - Mary VanceResourcesSquarespaceShootProofLearn about Imagen VideoWhy You Should Listen:Get exclusive insights from Mary Vance on integrating video with photography for compelling storytelling.Discover efficient workflow strategies using AI to save time and increase profitability.Learn how industry-leading tools like Squarespace, Imagen, and ShootProof can enhance your photography business.Explore the importance of inclusivity and advocacy in senior portrait photography.Find out how to effectively manage life’s unexpected challenges while running a successful photography business.Don't miss out on this episode where Mary shares invaluable insights into her workflow, the power of video storytelling, and the role of AI in transforming her business.(00:00) - 58 (01:38) - High School Senior Photography Approach (03:43) - Booking Process and Client Management (06:06) - Workflow Optimization with Squarespace (14:31) - Editing Workflow and Imagen Integration (18:54) - Hybrid Photography and Videography (20:28) - Maximizing Profits with Hybrid Photography (20:48) - Incorporating Video into Senior Sessions (22:13) - Technical Aspects of Shooting Video (28:07) - Outsourcing Video Editing (29:20) - Challenges in Color Grading (32:24) - The Role of AI in Photography and Video (37:40) - Final Thoughts and Contact Information

Join the Imagen Community on Facebook to continue the discussions between episodes.In this episode of The Workflows Photography Podcast, Scott Wyden Kivowitz sits down with Luci Dumas, renowned for her expertise in selling wall portraits and mentoring photographers.Luci Dumas, an award-winning PPA Master Craftsman Photographer, has built a thriving photography career spanning over four decades. Known as the “baby whisperer” for her expertise in family and children’s portraits, Luci is also a master of selling wall portraits and albums to nearly every client. As the host of "The Profitable Photographer with Luci Dumas", she shares actionable strategies, business insights, and interviews with industry leaders to help photographers achieve success in a competitive market. Luci is passionate about coaching others to create their dream photography business.Luci Dumas shares her step-by-step approach to transforming warm leads into valuable clients, focusing on relationship-building and trust. She discusses the importance of in-person consultations, setting client expectations, and guiding them through the decision-making process emotionally. Luci also offers insights into managing a photography business efficiently and adapting to digital tools."I believe in guiding clients to emotional connections with their photos, turning them into beautiful wall art they cherish." - Luci DumasResources:Luci Dumas CoachingThe Profitable Photographer PodcastDiscussing Apple RemindersWhy You Should ListenEnhance your sales strategy with proven techniques from Luci Dumas.Discover how to build trust and relationships to boost photography sales.Learn effective workflow management, from initial contact to final sale.Find out how to use emotional cues to help clients decide on wall art purchases.Explore innovative strategies for marketing and client acquisition without relying heavily on social media.If you’re eager to elevate your photography business and tap into new sales techniques, don’t miss out on this episode. Reach out to Luci for a complimentary session and explore the potential of creating your dream photography business.(00:00) - Luci Dumas (00:43) - Discussing Personal Workflows (01:31) - Selling Wall Portraits: A Systematic Approach (03:47) - Building Relationships with Clients (05:43) - The Sales Process: From Consultation to Purchase (19:31) - Client Workflow and Organization (28:20) - Struggles with Delegation and Outsourcing (39:05) - Conclusion and Special Offer

Join the Imagen Community on Facebook to continue the discussions between episodes.In this episode of Workflows, Scott Wyden Kivowitz is joined by Nirit and Amir Karby from Pic-Time, who are revolutionizing the way photographers manage their workflow with AI-powered tools.Nirit and Amir Karby share their experiences and insights into the evolving photography industry, particularly how Pic-Time's AI tools and workflow improvements are enabling photographers to save time and focus on their creative and human-centric tasks. Their aim is to simplify the business side so photographers can focus on the art.Amir and Nirit Karbyare the visionary co-founders of Pic-Time, a platform revolutionizing the way photographers deliver, sell, and display their work. Over the years, they’ve been celebrating the successes of countless photographers worldwide. With a background in design and technology, Amir and Nirit combine their expertise with their teams to create a platform that is not only a powerful business tool for photographers but also an inspiring hub for creativity. Their passion for supporting photographers and their entrepreneurial spirit have made Pic-Time a trusted name in the industry."The delivery of the photo is not the end of the project, but it's a new stage off the life of the pro of the photo, right? It's the life cycle of the photo." - Amir KarbyWhy You Should ListenDiscover how AI is transforming photo management, making curation simpler and more efficient.Learn about Pic-Time’s innovative features to automate business processes for photographers.Gain insights into practical applications of AI in photo recognition, vendor distribution, and client engagement.Understand the importance of improving client experiences for photographers’ success.Hear firsthand experiences on balancing creativity with technological advancements.Learn more about Imagen's integration with Pic-Time.Tune in to the Workflows podcast to uncover how AI tools can enhance your photography business, streamline workflow, and transform photo management and client experiences. Don’t miss insightful discussions on the balance between automation and creativity in the modern photography landscape.(00:00) - 54 (01:44) - Challenges Photographers Face (03:20) - Pic-Time Features and Solutions (13:26) - Workflow Evolution and Automation (22:06) - Future Technologies and Closing Remarks

Join the Imagen Community on Facebook to continue the discussions between episodes.You are invited to revisit standout moments and impactful discussions from the season, during which we've explored incredible stories, innovative techniques, and valuable tips that could reshape your photography game.Thank you to our guests from Season 3 for sharing your thoughts and wisdom with the community: Jerry Ghionis, Vanessa Joy, Carissa Woo, Angela Shae, Natalie Franke, Heather Larkin, Maciej Suwałowski, Erica Thompson Beck, Chris Denner, Debbie-jean Lemonte, Martina Lanotte, Tim Muza, Lindsay Coulter, David England, Vanessa da Silva, Mike Cassara, Lauren O'Brien, Michelle Harris, Jeff Chang, Elena S Blair, Nikki Closser, and John Branch IV.Help shape the future of The Workflows Photography Podcast by discussing season 3 in the Imagen Community. Subscribe to the Workflows Photography Podcast, leave a review, and never miss an episode.

Join the Imagen Community on Facebook to continue the discussions between episodes.In this episode of Workflows, Scott Wyden Kivowitz is joined by the talented photographer Nikki Closser, known for her expertise in personal branding and portrait photography.Nikki Closser shares her comprehensive approach to managing a successful photography business, emphasizing the significance of efficient workflows, client communication, and the power of social media. She provides actionable tips on everything from editing to sales, ensuring photographers can optimize their processes and drive growth.Nikki Closser is a photographer and the host of The Portrait System podcast. Over the last decade, she has built a hugely successful business photographing thousands of people. Nikki mentors others through courses like The Personal Branding System and Outdoor & On-Location Photography. She currently lives in Michigan with her husband and two sons, where they split their time between their lake cottage and home in the country."Showing clients different looks, different outfits, and what's possible can often lead to additional purchases."Why You Should ListenElevate your photography business with practical insights.Discover effective strategies for increasing sales through virtual in-person sales calls and consistent networking.Learn time-saving techniques in photo editing, even if you're not tech-savvy.Get tips on utilizing social media for client referrals and building a strong online presence.Understand the importance of offering varied photo packages to cater to client preferences and boost profits.ResourcesThe Portrait System PodcastScott's Episode on TPSPCheck out the Workflows podcast to gain valuable insights into boosting your photography business with expert tips on sales, editing, and client management.(00:00) - 051 (00:57) - What is one thing that you do for the photographic process that has saved you time? (05:28) - What is one thing that you do for the business that saves you time or money? (10:49) - Licensing Photos for Personal Brand Photography (13:11) - What is one thing that you do for editing that has saved you time? (16:56) - What is one thing that you do after a session that has increased business? (26:07) - Can you share an outlined breakdown of your workflow from lead to delivery?