The Task Management & Time Blocking Podcast

You are both a fan of Ai and task management. Having achieved gains in both areas over the years, the recent outbreak of LLMs has made you hungry for better task management using Ai solutions. But nothing seems to be happening. You keep looking for AI companies to offer insights but they have not made any progress beyond vague recommendations – really bland stuff. There must be a way…but the waiting game is killing you. Maybe they are missing an understanding of the fundamentals of task management. If so, what can be gained from having special insights? Tune into this episode to hear from me and my special guest, Dr. Brad Aeon, as we tackle and even try to solve this wicked problem together. I’m Francis Wade and welcome to the Task Management & Time Blocking Podcast Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/-ULZme3qI4A https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2025/05/ep-38-BradAeon-Recording-pdf.pdf Show Notes Ep 38 Brad Aeon is a time management expert and researcher. He did his Ph.D. on time, wellbeing, and productivity at Concordia University, and now works with organizations around the world to help them implement the latest research on time management. His insights and ideas have been featured in top-tier media outlets, including the Harvard Business Review, BBC News, The Guardian, The Atlantic, and many more. His TEDx Talk, “The Philosophy of Time Management,” explores some of the most important ideas in time management and has been viewed by hundreds of thousands of people on YouTube. Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info Thanks to Alex_MakeMusic on Pixabay for the opening and closing music. https://youtu.be/-ULZme3qI4A

You are someone who does a great deal of time blocking in your calendar. You follow the best practice and don’t try to schedule big complex tasks – instead, you schedule their sub-tasks. But how do you deal with tasks whose complexity is hidden? In other words, it contains far more sub-tasks than you imagined. When you come upon them, a 4-hour task can take 20 hours! Is there anything you can do? Tune into this episode to hear from me and my special guest, Trevor Lohrbeer, we tackle this wicked productivity problem together. Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/1kO_8qp1N0g https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2024/12/Ep-36-Trevor-Lohrbeer-Managing-the-Invisible.pdf Show Notes Ep 36 Trevor Lohrbeer is the founder of Day Optimizer, a digital day planning web app and a productivity expert. Since the release of ChatGPT, he has turned his passion toward AI—learning how to use, configure and build AI chat applications to increase productivity and develop new ways of interacting with AI. In November 2023, he started the AI Meets Productivity podcast with a GPT he customized to be a podcast co-host. (7) Trevor Lohrbeer | LinkedIn Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info Thanks to Alex_MakeMusic on Pixabay for the opening and closing music. https://youtu.be/1kO_8qp1N0g

You are someone who is well acquainted with the skill of capturing. In other words, you know that it’s important to write everything down that’s important. You know better than to keep it all in your head – that’s a basic productivity lesson. But lately, you have noticed that the number of things you need to write own, or capture, has exploded. It seems like just the other day when a post-it note was enough. Now, you are writing everything down in something like a notebook and you feel as if you still can’t catch up. What’s wrong? What else should you be doing? Tune into this episode to hear from me and my special guest, Brad Aeon, as we solve this wicked task management problem together. Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/6Fj0qKlzOpY https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2024/07/Transcript-Ep-34-Brad-Aeon.pdf Show Notes Ep 34 Dr. Brad Aeon is a time management researcher who specializes in the dynamics of time, combining sociology, anthropology, psychology, history, and philosophy. His expertise extends beyond academia, with a TED Talk and features in major media like BBC News and The Guardian. Brad actively collaborates with various organizations, offering tailored time management and productivity training. He also founded a startup providing evidence-based training to enhance team productivity, well-being, and work-life balance. Brad Aeon, PhD | LinkedIn Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info Thanks to Alex_MakeMusic on Pixabay for the opening and closing music. https://youtu.be/6Fj0qKlzOpY

You’re someone who launches personal projects to improve your task management. You have made a number of changes in the past, but you haven’t seen the impact you wanted from each effort. Is there something going on that you cannot see? Are some changes more fruitful than others? After all, you know a thing or two about systemic change: that seemingly small improvements can yield disproportionate, breakthrough results. It applies to other areas of life…but how about your task management? Tune into this episode to hear from me and my special guest, Danielle Baily, as we tackle this challenging problem together. Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/aY7GlxWt7vg https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2024/02/ep-32-Danielle-transcript-pdf.pdf Show Notes Ep 32 Bailett Consulting (daniellebaily.com) – contact page Personal & Professional Growth, Training & Development – Landmark Worldwide – Landmark Worldwide The Work of Byron Katie Dedicated to people and results, Danielle Baily aims to help find or produce useful, applicable, and cost-effective ways to bring practical efficiency to modern chaos. Danielle provides solutions for common business problems from simplifying bookkeeping, payroll, benefits and HR to time management, process generation, prioritization and implementation. Bailett Consulting (daniellebaily.com) – contact page Danielle Baily, owner of Bailett Consulting, LLC, is an Efficiency and Implementation Consultant that works with individuals and businesses from across the globe. She strives to help people reach their goals and create their ideal futures. One way Danielle does this is through classes and on demand courses. Three programs that are now available on a new learning management platform are Consistency Boot Camp, Focused Work Weekend, and Control Inbox – Increase Response. So, if you have ever said, “I want to be more consistent”, “If I only had 8 hours, I could finish this project”, or “I need to get control of my email”, these are for you. To learn more and sign up for Danielle’s programs, go to learn.daniellebaily.com. Website: https://daniellebaily.com/ Program site: https://learn.daniellebaily.com/ Facebook: https://www.facebook.com/thedaniellebaily Instagram: https://www.instagram.com/thedaniellebaily/ LinkedIn: https://www.linkedin.com/company/thedaniellebaily Twitter: https://twitter.com/danibailyYouTube: https://www.youtube.com/@thedaniellebaily Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info Thanks to Alex_MakeMusic on Pixabay for the opening and closing music. https://youtu.be/aY7GlxWt7vg

You have been listening to this podcast for a few episodes. You have taken note of the format, which is different. We don’t do traditional interviews, but instead we do problem solving sessions inviting some of the brightest minds in the world to tackle emerging issues. But what is it like to host such a series? Have I learned anything from being the host and what can I share after 32 episodes? In this solo episode, I’ll be sharing my experience and what you can take away from the lineup of guests I have had on the show. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/1bsjRR6ZI-Y https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March. https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. Coming Soon! Show Notes Ep 31 Perfect Time-Based Productivity https://perfect.mytimedesign.com Rapid Assessment Program – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Almost everyone who time-blocks manually for enough time, starts to wonder what it would be like to automate some of the overheard. Wouldn’t it be nice to click a button and see everything instantly assigned to an optimal time slot in their calendar? But does such software even exist? The good news is that it does and in this conversation with Dr Melanie Wilson, we update our prior 2018 recording comparing 6 auto-schedulers. Should you be using one of these AI-infused apps? Tune in to find out what we discovered and you could save some time, stress and even money. Note: The show was originally recorded in May of 2022. Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/Oq0emNeiW-A https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/06/Melanie-part-2-autoschedulers_otter_ai.pdf Show Notes Ep 29 Dr. Melanie Wilson is a clinical psychologist turned homeschooling mother of six. She publishes the homeschool curriculum Grammar Galaxy and is the author of A Year of Living Productively. https://scheduleu.org/apps http://scheduleu.org/2018/12/15/comparing-6-auto-schedulers-a-first/ https://scheduleu.org/apps Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

So you made lots of progress in your task management in the past – you are no beginner. You probably read some books and followed some sound ideas and found yourself getting more effect, and more productive, and making fewer errors. But lately…you feel as if you have stalled. You’re no longer growing in leaps and bounds the way you used to, and you miss that growth you once experienced. Now, changes come slowly, if at all. What can you do about it? You’re tempted to give up and move onto something different because…well, there are other places in life where you can put in some effort and see some results. But is that the tactic you really want? To give up? Do you have a choice? Are there alternatives? Tune into this episode to hear from me and my special guest, Dr Bret Atkins, as we solve this challenging problem together. Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/_1Z0YluDSKI https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/04/Ep-27-Bret-Atkins_otter_ai.pdf Show Notes Ep 27 Dr. Bret Atkins teaches college courses in organizational leadership and helps his students become more academically successful through improving their productivity. His interest began while deployed during various emergencies during the past 20 years. Dr. Atkins observed how emergency responders used methods to accomplish crucial tasks within a highly limited timeframe. https://Theproductivityprofessor.net Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

You are a productivity enthusiast, someone who loves to grow and learn in the area of your task management. You are aware of most of the gurus out there – the inventors of practices like GTD, apps like Todoist and devices like the Bullet Journal. You also have realized at some point – maybe a long time ago, or just as you are listening to this episode, that one size does not fit all. In other words, even though gurus and developer claim that they have figured everything out, you know that’s not true. You have been around long enough to distrust anyone who tells you that they have the perfect solution. But is that enough? Perhaps this realization is just the beginning of a new journey.  In this solo episode I will look at the issues we all have with one-size-fits-all thinking and what you can do about it in the short-term and long-term. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/w2YB-z3DLKk https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March. https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. Coming soon! Show Notes Ep 25 1/2 Task Management & Time Blocking Summit – https://timeblockingsummit.info/register-today/ Perfect Time-Based Productivity https://perfect.mytimedesign.com Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

So you’re a creative person and getting into the Flow State is the key to your success. Like Michaelangelo or Leonardo, you use focused high energy times to do your best work. And you love it. BUT… you have a Tik Tok account and the people you’re following are a growing distraction…and you can’t help yourself…you just want to take a peek…and another… And when someone forcibly takes away your smartphone, you are able to focus, but then you overfocus and work for 15 hours straight, and then collapse. At that point you hate to return to your computer. Getting and staying in the Flow state is not so easy after all. Tune into this episode to hear from me and my special guest, Manlio lo Giudice, as we solve this challenging problem together. Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://www.youtube.com/watch?v=VcnJpKGMxD4 https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/01/Ep-24-raw-with-Manlio-Lo-Giudice-on-Flow_otter_ai.pdf Show Notes Ep 24 Pragmatic Engineer open to Self-Experimentation. Entrepreneur, Blogger, Personal Trainer, Productivity and Human Potential Development Coach, newbie TV show writer, amateur actor, singer and musician. Creator of ThinkFit.app. Flow: The Psychology of Optimal Experience (Harper Perennial Modern Classics): Mihaly Csikszentmihalyi: 9780061339202: Amazon.com: Books Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.