How to choose what systems to automate with Anthropic's Claude
From Stage Zero Studio with Wil Waldon by Stage Zero Studio
May 28, 2026 · 9 min
About this episode
This episode discusses how to effectively choose which systems to automate in service businesses using Anthropic's Claude.
Most service businesses either automate the wrong things or try to automate everything at once. This episode walks through a simple process using Claude to figure out what's actually worth automating, what order to do it in, and what to leave alone.What You'll Walk Away With 1. A method for tracking where your time actually goes each week 2. A scored automation roadmap based on frequency, consistency, and risk 3. A filter for catching the automations that sound good but won't work. Spend one week logging every repetitive task in your phone's notes app. Paste the full list into Claude and ask it to group by type and estimate weekly time per category. The patterns are easier to see from the outside.Score each task on frequency (how often), consistency (how similar each time), and risk (cost of a mistake). For most service businesses, the first automation is almost always the initial response to new inquiries.Skip anything requiring real judgment on specific situations, anything with volume too low to justify setup time, and anything your customers expect a human to handle. Pressure-test each candidate by describing real examples to Claude and asking whether it's a good fit.
People in this episode
Host: Wil Waldon
Topics covered
- automation
- service businesses
- task management
- efficiency
- process improvement
Keywords
- automation
- Claude
- service businesses
- task tracking
- efficiency
- automation roadmap
- repetitive tasks
Mentioned in this episode
Products: Claude
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